Read-Only Channels
Messagenius: Secure, Admin-Managed Read-Only Channels for Controlled Communication
Share important updates with your team without distractions or responses by using Read-Only Channels.
Messagenius's Read-Only Channels enable admins to send important updates and messages while maintaining control by restricting responses from recipients.
Read-Only Channels: Controlled One-Way Communication for Effective Messaging
In a Read-Only Channel, only the designated admins or authorized personnel can post messages, ensuring that the communication remains focused, uninterrupted, and secure. The recipients can view the messages but cannot reply, maintaining a clear and streamlined communication flow.
Key Features of Read-Only Channels:
- Admin-Controlled Posts: Only admins or authorized users can post messages, ensuring that communication is strictly one-way.
- No Replies or Reactions: Recipients can view the messages but cannot reply or engage, maintaining the focus on the content delivered.
- Secure and Focused: Read-Only Channels are ideal for delivering sensitive information or important updates without any distractions or side conversations.
- Broadcasting Messages to a Large Audience: Read-Only Channels allow admins to communicate with large groups, such as entire departments or company-wide audiences, without cluttered or noisy feedback.
Use Cases for Read-Only Channels:
- Company-Wide Announcements: Share important updates, such as policy changes or holiday schedules, with all employees without opening the floor for questions or distractions.
- Emergency Notifications: Quickly send out urgent updates (e.g., safety alerts or system downtime notices) to ensure everyone receives the information without the noise of replies.
- Compliance Updates: Use Read-Only Channels to distribute compliance-related messages or updates, ensuring that everyone is aware of legal or regulatory changes.
- Project Status Reports: Admins can send regular updates to project members to keep them informed of progress without triggering unnecessary back-and-forth communication.
How to create and manage Read-Only Channels in Messagenius?
Step 1: Open the Management Dashboard and navigate to the Channels section.
Step 2: Select Create New Channel and choose the Read-Only option.
Step 3: Assign the admins or authorized users who can post in the channel.
Step 4: Customize the channel settings (e.g., visibility, notifications).
Step 5: Start posting updates to the Read-Only Channel for your selected audience.
How can Messagenius customize Read-Only Channels for your enterprise?
Messagenius offers flexible options for customizing the Read-Only Channels feature to align with your organization’s specific communication needs:
- Custom Visibility Settings: Configure who can see the Read-Only Channel (e.g., specific departments, teams, or company-wide).
- Message Scheduling: Enable scheduling of posts to automatically broadcast messages at designated times.
- Custom Notifications: Personalize the notifications sent when new messages are posted in the Read-Only Channel.
- Message Archiving: Enable or disable the archiving of Read-Only Channel posts for future reference.
- Custom Design: Customize the look and feel of the Read-Only Channels to align with your organization’s branding.
F.A.Q.
Managers can use several specific features to improve communication and coordination: – Black box chats are available to make a permanent recording of conversations. – Black hole chats are the opposite, and allow conversations to be permanently deleted. – Broadcast messages can be sent to everyone in a group or the entire organization. Many other features can be customized for your use. If there is a special function you would like to improve your management or communication, then Messagenius can deliver it for you.
In the beginning, you can provide a list of your users, including their names and email addresses. We will create accounts and credentials for your users so they can access the system. After installation, user management can be controlled by the people to whom your organization has given this permission.
User access and data review can be configured in any way that suits your company’s operating requirements. The software can be configured so that only one person has access for oversight. Equally, it is possible to configure the software so that data can be reviewed and managed by multiple people, such as the Chief Information Officer or Chief Technological Officer.
Messagenius offers complete customization of our product. This means you can decide how users in your organization can contact one another. We achieve this through Lightweight Directory Access Protocol (LDAP) and Active Directory functions. Thus, we can organize all the contacts in your company based on their roles. A standard configuration allows lower level employees to reach out horizontally, but limits their vertical communications. Higher level managers can communicate with anyone in the company. However, this is fully customizable, so if your business would benefit from a different organization, then this is possible to achieve.
Step 1: Create a group chat or open an existing group where you are the admin.
Step 2: To add admins, go to the group settings and select members to assign the admin role.
Step 3: Manage group settings, including adding/removing participants, enabling features, and controlling permissions.
Step 4 (Optional): If needed, delegate the admin role to another member and become a regular participant.
Step 1: Open the group chat settings from the chat list.
Step 2: To add a member, select “Add Participant” and choose users from the contact list.
Step 3: To remove a member, select the participant’s name and choose “Remove from Group.”
Step 4: Confirm your action. The group will update with a notification of the change.
Step 1: Navigate to the channels section in your Messagenius app.
Step 2: Select “Create New Channel” and choose between a public or private channel.
Step 3: Configure the channel settings, such as visibility and access permissions.
Step 4: Invite users to your channel or make it accessible to all, depending on your selection.
Step 5: Customize the interaction settings, choosing between read-only or interactive options.
Step 1: Navigate to the account management section in Messagenius.
Step 2: Select “Create New Departmental Account” and enter the department’s details.
Step 3: Assign department heads or administrators with the appropriate access permissions.
Step 4: Customize the account settings according to the department’s needs.
Step 5: Invite team members to join the departmental account.
Step 1: If you are an admin, log in to the Messagenius admin dashboard and navigate to the “User Profiles” section.
Step 2: To create a new profile, click on “Create New Profile” and enter the necessary information, including role, department, and permissions.
Step 3: If self-registration is enabled, users can navigate to the sign-up page, enter the required information, and submit for approval.
Step 4: Admins can review, approve, and assign roles to user-created profiles if needed.
Step 5: To update a profile, select the user from the list and make the necessary changes.Step 6: Save all changes to ensure the profile is updated in real-time.
Step 1: Navigate to the User Management section within the management dashboard.
Step 2: Select the user or group of users you wish to categorize.
Step 3: Assign the appropriate labels, categories, or tags from the available customizable options.
If you need to create a new category, tag, or label, go to the Categories, Tags, or Labels menu. Click “Create New,” enter the name of the new property, and save.
Step 4: Save your changes to update the user’s categorization.
Step 5 (Optional): Open the contact list and apply filters to search for users based on the newly assigned properties, such as categories, tags, or other labels.
Step 1: Navigate to the User Management section within the management dashboard.
Step 2: Select the user or group of users you wish to assign permissions to.
Step 3: Choose from the available permissions to be enabled.
Step 4: Save the assigned permissions to apply the changes.
Step 5 (Optional): Review and adjust permissions as necessary to ensure they align with your organization’s needs.
Step 1: Log in to the Messagenius admin dashboard.
Step 2: Navigate to the user management section.
Step 3: Select the user whose conversations need to be wiped.
Step 4: Choose between wiping all conversations or selecting specific ones to delete.
Step 5: Confirm the action to remotely wipe the selected conversations.
Step 6 (Optional): Schedule the wipe for a later time if immediate action is not required.
Step 1: Navigate to the management dashboard and select the Broadcast Messages option.
Step 2: Compose your message by typing in the text and adding any necessary attachments.
Step 3: Use filters, categories, tags, and labels to create your recipient list.
Step 4: Review the message and recipient list, then click send to distribute the message to all selected recipients’ one-to-one chats.
Step 1: Navigate to the “Chats Inspection” section in the management dashboard.
Step 2: Select the user or conversation thread you need to inspect.
Step 3: Review the entire chat history, including messages, attachments, and metadata.
Step 4: Document any findings or issues that require further action.
Step 5: Log the inspection activity to maintain a record of the audit.
Step 1: Log in to the Messagenius admin dashboard using your admin credentials.
Step 2: Navigate through the sidebar menu to access different management functions such as user setup, communication tools, and security features.
Step 3: Use the “Manage Users” section to create, edit, verify, or disable user accounts.
Step 4: Utilize the “Broadcast Messages” or “Welcome Messages” sections to send important updates or automated messages.
Step 5: Access security tools like “Chats Inspection” and “Remote Wipe” to monitor and protect communications.
Step 6: Apply filters or search for users using tags, labels, or other criteria to streamline user management.
Step 1: Access the management dashboard as an admin.
Step 2: Navigate to the user management section.
Step 3: Select the user whose session you want to end.
Step 4: Click on the Force Logout option.
Step 5: (Optional) Enable the identity verification requirement for the next login to enhance security.
Step 6: Confirm the action to log the user out immediately.
Step 1: Log into the management dashboard as an admin.
Step 2: Navigate to the user management section.
Step 3: Locate the self-created user account awaiting approval.
Step 4: Turn on the “Verified” switch to approve the account.
Step 5: Click the Save button to confirm the verification.
Step 6: The user is now verified and can log in to use the app.
Step 1: Access the management dashboard as an admin.
Step 2: Navigate to the security settings section.
Step 3: Select the Screenshot Prevention option.
Step 4: Choose whether to apply the setting globally, to specific users, in selected chats or for files shared.
Step 5: Save your settings to enforce Screenshot Prevention based on the selected criteria.
Step 1: Open the Management Dashboard and navigate to the Broadcast Messages section.
Step 2: Select the recipients from the available user lists using filters, categories, tags, or labels.
Step 3: Compose the message you want to broadcast, if any.
Step 4: Attach any relevant files (such as PDFs, images, or documents) to the message.
Step 5: Review the broadcast message and attachment, then click Send to distribute it to all recipients in their one-to-one chats.
Messagenius offers flexible options to customize the Broadcast Messages feature to suit your enterprise’s unique needs. Here are some of the customization options available:
- Custom Filters for Recipients: Configure advanced filters (by department, role, location, etc.) for quickly selecting recipients from the user list.
- Personalized Templates: Create customizable message templates for common broadcasts (e.g., emergency alerts, monthly updates).
- File Type Support: Enable or restrict specific file types for broadcast messages, depending on your organization’s security policies.
- Attachment Size Limits: Customize attachment size limits based on your enterprise’s infrastructure and data storage capabilities.
- Broadcast Metrics: Track the effectiveness of broadcast messages with delivery and read-receipt reports, ensuring critical communications are reaching the intended audience.
Step 1: Open the Management Dashboard and navigate to the Broadcast Lists section.
Step 2: Click Create New List and use filters (e.g., roles, departments, tags) to select recipients for the list.
Step 3: Name the Broadcast List and save it for future use.
Step 4: To send a message, select the Broadcast List, compose your message, and click Send to broadcast it to all recipients in one-to-one chats.
