Configurable Admin Roles & Permissions
Self-Hosted/On-premise Messaging App with Customizable Admin Roles and Permissions
Define, assign, and manage admin roles and permissions to control communication and feature access across your organization.
Take control of your organization’s communication with configurable admin roles and permissions, ensuring secure and efficient management of users, features, and messaging access.
Configurable Admin Roles & Permissions: Secure & Tailored Management Control
Admins can be assigned different levels of permissions, such as managing users, enabling or disabling messaging features, monitoring communications, and controlling access to group chats, channels, and private conversations. Additionally, organizations can configure admin roles based on hierarchical structures, allowing for multiple tiers of admin control.
Key Configurable Admin Roles & Permissions Include:
- User Management: Admins can add, remove, or modify users, assign roles, and control user access to specific features and chats.
- Feature Control: Admins can enable or disable messaging features such as file sharing, voice messages, video calls, group creation, or broadcast messages.
- Internal Visibility: Control who can see whom in the contact list—e.g., external users may be hidden from internal staff, or C-level executives can be made visible only to selected users.
- Group and Channel Management: Admins can create, manage, and assign group chat roles, enabling or disabling the ability for users to create groups or channels.
- Call Permissions: Control who can make audio or video calls and who has access to certain features such as call recording or adding participants.
- Security and Compliance: Set permissions for inspecting chat logs, performing remote wipes, and monitoring communications for security purposes.
Use Cases for Configurable Admin Roles & Permissions:
- Tailored Access Control: Assign different levels of admin access based on role and department, ensuring that sensitive information is only accessible by the right personnel.
- User Management Oversight: Allow HR or IT admins to control user access and profiles, including verification and permissions for certain roles.
- Feature Restriction: Disable messaging features like file sharing or video calls for certain departments or user groups that don’t require them.
- Internal Privacy Control: Ensure sensitive users or departments (e.g., executives or security teams) are visible only to select personnel.
How to configure roles and permissions in Messagenius? (For Admins only)
Step 1: Log into the management dashboard as a super admin.
Step 2: Navigate to the admin roles & permissions section.
Step 3: Select the admin or group of admins for whom you want to assign roles and permissions.
Step 4: Define specific permissions for managing users, features, visibility, chats, and security.
Step 5: Save the configuration and apply the permissions to the selected users/admins.
How can Messagenius configure admin roles and permissions for your organization?
Messagenius offers flexible and customizable admin roles and permissions, allowing organizations to configure admin responsibilities based on their unique needs. Options include:
- Role-Based Permissions: Create multiple levels of admins (e.g., super admins, department admins, channel admins) with specific permissions for managing users, features, or communication.
- Granular Control: Customize permissions for each admin role to control access to specific features, such as remote wipe, user verification, or message inspection.
- User Visibility Control: Set which users or teams are visible to certain admins, ensuring privacy for high-level departments or sensitive roles.
- Feature Management: Assign permissions for admins to enable or disable features like file sharing, broadcast messages, or group creation.
- Time-Based Admin Roles: Set temporary or limited admin roles for specific projects or time periods, ensuring flexible control.
F.A.Q.
Messagenius provides customizable Active Directory integration tailored to your organization’s needs:
- Custom Synchronization Schedules: Set synchronization schedules that align with your organization’s needs, ensuring that user data is always up-to-date.
- Attribute Mapping: Customize how user attributes from AD are mapped to Messagenius profiles, ensuring that all relevant information is accurately reflected.
- Role-Based Access Control: Configure role-based access controls that align with your organization’s hierarchy and security policies.
- Custom Authentication Options: Choose from various authentication methods, including LDAP, SSO, and multi-factor authentication (MFA), to meet your organization’s security requirements.
Messagenius offers flexible calendar integration that can be tailored to meet your organization’s unique scheduling needs:
- Custom Integration with Enterprise Calendars: Messagenius can integrate with your organization’s preferred calendar system, whether it’s Google Calendar, Microsoft Outlook, or a proprietary solution.
- Tailored Notification Settings: Customize how and when users receive reminders and updates about scheduled events, ensuring that the notification process aligns with your organization’s communication preferences.
- Custom Permissions: Set up specific permissions for who can schedule events, access calendar details, and manage invitations, ensuring that the integration supports your organization’s hierarchy and workflow.
Messagenius offers flexible options to customize Two-Factor Authentication (2FA) according to your organization’s security needs:
- Custom Authentication Methods: Choose from SMS, email, authenticator apps, or biometric methods to tailor the 2FA experience.
- Role-Based 2FA Enforcement: Implement 2FA for specific user roles or high-risk areas within the platform.
- Configurable Re-Authentication Policies: Set policies on how often users must re-authenticate, based on your organization’s security requirements.
- Audit and Monitoring: Customize audit logs to monitor 2FA usage and track authentication attempts for compliance and security oversight.
Messagenius offers customizable encryption options to meet your organization’s security needs:
- Custom Encryption Levels: Tailor encryption levels to meet industry-specific regulations or internal security standards.
- End-to-End Encryption Settings: Enable or disable end-to-end encryption for specific communications or roles within the organization.
- Encryption Key Management: Customize encryption key generation and storage policies to ensure the highest level of control and security.
- Compliance and Audit Logs: Configure encryption processes to meet compliance standards such as GDPR, HIPAA, or ISO, and track encryption-related activities for audit purposes.
Messagenius offers a range of customizable encryption options tailored to your organization’s security needs:
- Custom Encryption Standards: Choose encryption standards that meet your industry-specific requirements, such as enhanced encryption protocols or key management practices.
- Key Management Configuration: Set custom key management policies, including key rotation frequency and multi-factor authentication for accessing encryption keys.
- Role-Based Encryption Policies: Configure encryption policies based on specific roles within your organization, ensuring that different levels of encryption apply depending on user access and privilege.
- Encryption Logs for Compliance: Enable detailed logging and monitoring of encryption activities to comply with regulations like GDPR, HIPAA, and ISO 27001.
- Tailored Encryption for Specific Data Types: Implement encryption configurations that prioritize certain types of data, such as high-security encryption for sensitive messages or lower encryption thresholds for less critical data.
Messagenius can tailor its end-to-end encryption features to meet the specific security requirements of your organization:
- Custom Encryption Key Management: Adjust key generation and storage settings to align with your internal security policies.
- Role-Based Encryption Policies: Define which user roles or departments require end-to-end encryption for their communications.
- Encrypted Calls and Messages: Configure end-to-end encryption for specific types of communication (e.g., enable encrypted calls for leadership teams or project-sensitive discussions).
- Auditing and Compliance Integration: Track encrypted communications for audit purposes to comply with security regulations such as GDPR and HIPAA.
Messagenius offers various customization options for encrypted calls to fit your enterprise’s specific security needs:
- Role-Based Call Permissions: Control who can initiate encrypted calls, whether for one-on-one conversations or group meetings.
- Custom Encryption Standards: Tailor encryption protocols to meet your organization’s specific compliance requirements (e.g., HIPAA, GDPR).
- Call Recording Security: Enable encrypted call recordings for compliance or auditing, ensuring that the recordings are protected.
- Call Logs and Monitoring: Implement secure storage and access controls for call logs, ensuring only authorized personnel can access them.
- Integration with Third-Party Tools: Seamlessly integrate encrypted calls with your existing collaboration or CRM platforms for secure, encrypted communication across your organization.
Messagenius offers flexible options for customizing the Force Logout feature to suit your organization’s specific security needs:
- Configurable Identity Verification: Customize the type of identity verification required for users after being logged out (e.g., multi-factor authentication, security questions).
- Role-Based Permissions: Control which admin roles can trigger a Force Logout.
- Session Monitoring: Enable session logs and activity monitoring to track user behavior before forcing a logout.
- Automatic Logout Triggers: Set up automatic Force Logout based on predefined conditions (e.g., suspicious login attempts or idle sessions).
- Logout Notifications: Customize notifications to alert both the admin and the user of the forced logout and the steps required for reauthentication.
Messagenius offers various options to tailor the User Verification feature to fit your organization’s needs:
- Custom Verification Rules: Customize which criteria a self-created account must meet before being approved by an admin.
- Automated Approval for Specific User Groups: Automatically verify users based on predefined roles or membership within specific departments or teams.
- Notifications: Enable notification settings to alert admins when a new self-created user account requires verification.
- Time-Limited Verification: Implement expiration for pending accounts, automatically deleting or rejecting accounts that remain unverified after a specific time period.
- Verification Logs: Maintain audit trails of all verification actions, allowing admins to review and monitor the process.
Messagenius offers the ability to tailor the Screenshot Prevention feature according to your organization’s specific requirements:
- Role-Based Enforcement: Restrict screenshot capability based on user roles or departments, preventing specific users from capturing sensitive data.
- Flexible Application: Customize Screenshot Prevention for certain message types (text, images, or files), chats, or user groups.
- Timed Enforcement: Enable Screenshot Prevention for specific time periods, such as during high-risk projects or events.
- Advanced Permissions: Configure permissions for certain admins or security personnel to override the restriction when necessary for auditing or compliance purposes.
Messagenius offers flexible options to customize the Multi-device Sync feature according to your organization’s communication needs:
- Device Restrictions: Limit the number of devices each user can sync to ensure tighter security controls.
- Role-Based Sync: Customize which devices or roles within the organization can utilize the sync feature for specific communications.
- Time-Based Sync: Set specific time frames during which certain devices can sync messages, providing controlled access during work hours or specific shifts.
- Sync Logs and Monitoring: Implement detailed logs of which devices were synced and when, offering auditability for security and compliance.
- Custom Sync Notifications: Customize notifications to alert users when their device syncs to a new platform for added security visibility.
Step 1: Log into the management dashboard as an admin.
Step 2: Navigate to the feature management or messaging settings section.
Step 3: Select the feature you wish to enable or disable, such as voice messages or attachments.
Step 4: Toggle the settings based on your organization’s needs (enable/disable).
Step 5: Save the settings to apply the changes to the selected users or groups.
Messagenius offers a fully customizable solution that allows enterprises to tailor messaging features based on their security and operational needs. With this flexibility, organizations can:
- Custom Permissions: Assign different messaging features to specific user roles or departments, ensuring only authorized users have access to certain functionalities.
- Granular Control: Enable or disable messaging features for specific groups, such as executive teams, high-security departments, or external users.
- Audit and Monitoring: Track the usage of specific messaging features through logs and reports, ensuring compliance with internal policies and external regulations.
- Custom Feature Development: Collaborate with Messagenius to develop custom messaging features or modify existing ones to meet unique business requirements.
Step 1: Log in to the management dashboard as an admin.
Step 2: Go to the user permissions or conversation settings section.
Step 3: Select the users or groups you want to grant or restrict permissions for starting conversations or creating groups.
Step 4: Toggle the settings for conversation initiation or group creation (enable/disable).
Step 5: Save the settings to apply changes to the selected users or groups.
Messagenius provides flexibility to customize permissions for starting conversations and creating groups based on your enterprise’s structure and policies. Customization options include:
- Role-Based Permissions: Assign permissions to specific roles such as managers, team leads, or executives to control group creation and conversation initiation.
- Granular Control: Customize permissions for specific departments, user groups, or teams, ensuring communication aligns with internal protocols.
- Notification Settings: Admins can be notified whenever new groups are created, keeping track of communication channels in real time.
- Custom Permission Levels: Define custom permission levels, such as allowing only senior staff to create company-wide groups, while others can only initiate team-specific chats.
- Time-Based Permissions: Set up time-based permissions to restrict group creation or conversation initiation to certain working hours or periods.
Step 1: Log in to the management dashboard as an admin.
Step 2: Navigate to the calling permissions section under user settings.
Step 3: Select the users, teams, or departments you wish to manage calling permissions for.
Step 4: Toggle the settings for voice calls and video calls (enable/disable).
Step 5: Save the changes to apply the updated calling permissions to the selected users or groups.
Step 1: Log in to the management dashboard as an admin.
Step 2: Navigate to the calling permissions section under user settings.
Step 3: Select the users, teams, or departments you wish to manage calling permissions for.
Step 4: Toggle the settings for voice calls and video calls (enable/disable).
Step 5: Save the changes to apply the updated calling permissions to the selected users or groups.
Messagenius offers extensive customization for calling features, allowing enterprises to tailor calling permissions to their operational and security needs. Customization options include:
- Role-Based Permissions: Enable or disable calling features for specific roles, such as executives, team leaders, or customer service agents.
- Granular Control: Manage calling permissions at the department, team, or individual user level to maintain secure and focused communication.
- Call Type Customization: Allow only voice calls, only video calls, or both, based on departmental or organizational preferences.
- Compliance & Security: Disable calling features for high-risk or confidential roles to prevent unauthorized conversations and enhance data security.
- Notification Settings: Set up notifications for admins when certain roles initiate calls, providing oversight for voice and video communication.
Step 1: Log into the management dashboard as an admin.
Step 2: Navigate to the encryption settings section under security controls.
Step 3: Select the users, conversations, or teams for which you want to enable or disable end-to-end encryption.
Step 4: Toggle the E2EE setting (enable/disable) for the selected users or chats.
Step 5: Save the changes to apply the updated encryption settings to the selected conversations.
Messagenius provides a highly customizable approach to end-to-end encryption, allowing organizations to tailor encryption policies to their specific security needs:
- Granular Encryption Control: Customize encryption settings based on the roles or departments that require E2EE, ensuring security where it’s needed most.
- Encryption Flexibility: Set policies to enable or disable encryption based on the sensitivity of the conversation, user, or department.
- Audit-Ready Controls: Ensure that non-encrypted conversations are fully visible for auditing and compliance purposes where necessary.
- Custom Notification Settings: Set up custom notifications to inform users when E2EE is enabled or disabled for specific chats.
Messagenius offers flexible and customizable Single Sign-On (SSO) options tailored to the security needs of your organization. Here are some of the customization options available:
- Support for Multiple IdPs: Messagenius can integrate with multiple identity providers simultaneously, allowing enterprises to use different systems for different departments or user groups.
- Advanced Security Policies: Admins can customize security policies, including multi-factor authentication (MFA), login timeouts, and password rules, to meet specific compliance needs.
- Custom SSO User Roles: Set different access levels for various user roles within the organization, ensuring that only authorized users can access certain features or data.
- Custom Branding for SSO Login Screens: Enterprises can incorporate their logo, colors, and custom branding elements into the SSO login screen for a seamless experience.
Messagenius’s SDK Integration can be fully customized to meet your organization’s needs. Customization options include:
- Custom Branding: Customize the SDK to reflect your brand’s colors, icons, logos, and design elements.
- Feature Selection: Choose which messaging features (text, voice, video, group chats, etc.) to integrate.
- Security Settings: Configure encryption levels and security settings to match your company’s compliance requirements.
- User Permissions: Customize user roles and permissions to control who can access different features within the app.
